Corporations are extremely interested in deploying effective, reliable, and complete records management solutions due to new compliance regulations, statutes, and changes in various governance policies such as Sarbanes-Oxley, HIPAA, and Federal Rules of Civil Procedure. To this end, the importance of proper records management has been elevated to the boardroom of all publicly traded and many private businesses because of ever-increasing challenges surrounding legal preparedness, compliance, governance, and risk mitigation. These challenges include tight deadlines, dozens of demanding new regulations, and severe penalties for non-compliance.
Most organizations have a records management strategy with policies that clearly define how employees should treat electronic information. These current records management solutions deploy sophisticated archival/repository solutions and provide extensive training programs that ultimately require end-users to properly handle and store corporate records in a centralized repository based on corporate policies. Typically, however, these records management programs do not perform well because end-user adoption rates remain consistently low. As a result, most end-users typically ignore these important rules and directives. As a result, 80% of corporate content remains lost on diverse workstations, which lie outside the realm of enterprise policies. Even worse, content prescribed for deletion still remains accessible on enterprise workstations, which potentially increases corporate exposure and risk.
The issue becomes how to enforce policies during content creation while improving productivity and employee morale. Effective policy creation combined with the right technology solutions can provide the tools necessary to keep organizations compliant and litigation ready. Trusted Edge overcomes this dilemma by bringing order and enforceable structure to all business information residing across the network – including user desktops and laptops.
Trusted Edge from FileTek is a unique information classification, management, and archive platform that provides policy-driven records declaration, filing, and eventual disposition for information at the edge of corporate networks – on all desktops, laptops, and file shares throughout the enterprise. Trusted Edge completes an organization’s total asset management plan because it delivers comprehensive control of enterprise information, including:
- Automatically intercepting and capturing content on record creation and successfully incorporating content within an established records management system environment
- Applying classification, policy rules, and unique assetIDs to business assets while auditing content from creation to disposition
- Driving employee participation, enforcing compliance guidelines, and eliminating end-user dependencies on governance through automation
- Automating the proper filing and indexing of content
- Helping auditors, shareholders, and regulators ensure that the proper policy and controls are in place and followed appropriately
- Enforcing retention schedules and litigation hold policies on content residing on desktops, laptops, and network file shares
- Migrating content to a records management system environment for long-term archive or permanent preservation
