One of the biggest challenges facing organizations as they implement content and records management solutions is how to handle the thousands of existing files that reside on shared drives scattered throughout the network. Over the years, these share drives have become a corporate junk drawer containing a mix of critical and nonessential content. And, because share drive cleanup is cumbersome and time-consuming, it typically remains at the bottom of the IT to-do list.

While some may consider "doing nothing" a plan, ignoring share drive cleanup can lead to serious threats to organizational health and well-being, including:

• Information theft and loss
• Serious compliance violations
• Litigation risk
• Severe penalties and sanctions

Just think about the silent risk associated with storing sensitive employee and customer-related content, expired records, and non-compliant documents in potentially thousands of scattered locations within a network of unsecured share drives.

Trusted Edge for Intelligent Content Migration

Trusted Edge® for Intelligent Content Migration solves the share drive cleanup problem by locating, classifying, and moving documents stored on network file shares into secure locations within enterprise content and records management systems based on a consistent set of policy rules. Trusted Edge uniformly categorizes, tags, and relocates relative business content while concurrently identifying and trapping non-compliant and high-risk content for further review or disposal. And, all of these tasks occur with the simple push of a button.

Features

• Centralized control of classification and migration policies to establish the same enterprise rules for all documents
• Easy-to-use migration interface that support s automatic and "review first" intelligent migration methods
• Support for simulation mode to confirm that proper classification taxonomies are in place before migration occurs
• Forensic-level reporting and audit trail to enforce compliance stipulations

Benefits

• Reducing system administration overhead by automating the share drive cleanup task
• Improving the legal hold process and reducing eDiscovery costs by ensuring that relocated information is easily located and forensically sound
• Establishing complete enterprise content management that includes both new and legacy content – even content on desktops, laptops, and file shares
• Reducing overall storage and storage management costs by moving only relevant information to designated enterprise content management systems

Moreover, Trusted Edge Intelligent Content Migration performs automatic content tagging and reorganization in real-time as the secure migration process occurs, thereby making it easier for general staff, IT, and legal teams to use, access, and manage business content.